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Daily
PlanningThis
time of year I feel a stronger urge to hibernate than any other, a desire to be
still and enjoy these precious days when the sun arcs across the southern sky
and fills my kitchen. I'm drawn to sit there, like a cat, or to work quietly in
my journal.
But the
days in which I work-for clients, employers, friends, myself--I revert to a time
management tool I learned in a goal setting class many years ago, daily planning.
Since learning it (and even teaching it in time management classes for a couple
of years), I've found it to be the simplest "trick" for getting tasks
prioritized and accomplished.
Start
by gathering your calendars and "to-do" lists.
On
your calendar pages for the next week, write down all the things you are already
scheduled to do in the times they're scheduled-business appointment, dentist appointments,
and driving the carpool. Don't forget preparation time for business appointments.
Next,
block out time each day (preferably in the morning) that you would like to have
a ten-minute daily planning session with yourself in which you'll do this exercise.
Make sure it's at a time that you can work uninterrupted. Write it in the appropriate
time on your calendar. Then commit yourself to keeping this appointment!
Now
look at the rest of the list and think about your schedule for the next few days.
Write tasks on the daily calendar only when you think you can realistically accomplish
them. For instance, if you have several errands to run, write them together on
the day when you anticipate having time for them.
If
you have a big project to get ready for next week, include a small block of time
each day to accomplish part of it.
Can
any of your tasks be delegated to someone else?
Make
sure each day contains some personal as well as professional tasks-time with your
children, spouse, friends, yourself. Adding personal "appointment" it
a good way to balance your calendar and your life. Be sure to put the family appointment
on your calendar--kids'' plays, spouse's business dinners, movies.
Use
your daily planner as a tickler file-when someone's birthday is coming up, write
a note the week before to buy a birthday card.
Try
to keep from moving unfinished tasks forward everyday. Instead, during your daily
planning session, thoughtfully consider when you can really accomplish something.
If you find you're moving a task forward every day, write the task on a post-it
or on a bigger goals list-this may not be the season you really want to accomplish
it!
This
is the bare-bones list, and if you just do this daily planning exercise at the
same time everyday, you'll be amazed at the "extra" time you seem to
create for yourself.
©1994,
Barbara Clark |
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